Exhibition Hall
Overview and General Rules and Regs for Afton Fair Exhibition Hall
The Afton Fair Exhibition Hall - Open Class
Exhibition Rules have been updated for 2023.
Exhibition Hall is a yearly event at the Afton Fair. Explore the rules and regulations for entry, as well as payouts below. Links to classes are also available below.
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This page has been updated for 2023 Exhibition Hall.
All rules and regulations published in this book are made a part of the conditions under which all Exhibition Hall entries are accepted.
The Afton Fair Association, Inc. management reserves the final and absolute right to interpret these rules and regulations and arbitrarily settle and determine all matters, questions and differences in regard thereto, or otherwise arising out of, connection with, or incidental to the Fair.
The management reserves the right to amend or add to these rules and regulations as in its judgment may be deemed advisable.
Any person who violates any of the following general rules and regulations or any special rule or rules shall forfeit all privileges and premiums and be subject to such penalty as the management may order.
- Exhibitors are required to make themselves acquainted with the premium book and regulations so as to make certain in which class, section and department their entries belong as well as period of exhibit.
- Exhibitors should examine their entry forms at the time of making entries so that if any mistakes have been made, they can be corrected. No person can make any change or withdraw any article entered for competition or exhibition after having once entered it. This rule will be rigidly enforced in all departments.
- You may download Exhibition Hall Entry Form (PDF) here on our website or pick them up at the Fair Office. Completed entry forms will be received at any time after this book is received and may be delivered personally or mailed along with entry fees (do not send cash) to:
Afton Driving Park, Exhibition Hall, P.O. Box 15, Afton, NY 13730. Phone 607-639-1525.
If entries are received prior to the fair, tags will be held in Exhibition Hall for attachment to items upon arrival. - Youth exhibitors are considered anyone who has not yet reached their 18th birthday by July 1, 2023. Entrant may not be married.
- There must be three individually separate entries per class for cash award, otherwise only ribbons will be given.
- Exhibitor Passes are not required.
- An exhibitor tag must be attached to each exhibit. Exhibitor tags for all items must be properly filled out and written legible, and be secured to the exhibit so that it is visible.
- Entries may be placed on Wednesday, July 5, 2023 from 9 am to 8 pm unless other arrangements are made. No exhibits may be placed after 8 pm on July 5, 2023.
- All exhibits must be entered in the name of the bona fide owner, and made by, grown, owned or prepared by the exhibitor.
- A Competition is defined as a contest for supremacy between two or more products, or articles owned by separate exhibitors. Exhibitors having no competition in a class or section will be awarded but one premium.
- Exhibitor may enter multiple items per class, but only one open premium will be given for each class per person.
- Any entry cannot compete for more than one premium. For example: a single table cloth cannot be entered into cross-stitch and embroidery classes/sections even if both techniques are used.
- Exhibitors must show their exhibits whenever and in such a manner as required by the executive officers in charge of the department. Failure to do so entails forfeiture of all prizes.
- All artwork must be framed or matted so that it may be hung on hooks. No tape. Non-compliance will result in the work being disqualified. No exceptions.
- Any projects or displays (examples: farms with animals, tractors, etc., agricultural related science projects etc.) or something similar cannot be any larger than "24 x 24". Any displays larger will be disqualified.
- Judging begins Thursday, July 6, 2023 at 8:00 am.
- As far as possible the single judge system will rule and great care will be taken to select those who are qualified. No person or persons will be allowed to interfere with the judges in the discharge of their duties. Persons wishing to explain in regard to their exhibits can do so through the Exhibition Hall Supervisor. No consideration should be given by the judge to any article to which the entry tag is not attached. The decision of the judges shall be final in all classes, except where mistakes, frauds or misrepresentations are shown. In such cases a referee will be chosen from the board of directors. Where exhibits have been erroneously entered, the judges may have the same corrected by the Exhibition Hall Supervisor before they judge the class, but not after. No judges shall be permitted to enter exhibits in competition for premiums in the Department with which they are connected. No exhibitor is allowed to be present during judging.
- A Best of Department Ribbon will be awarded for each department with a minimum of three entries. One Best of Show Ribbon will be awarded.
- Exhibits may be removed from the grounds from 9:00 am - 6:00 pm on Monday, July 10, 2023. It is the purpose of the management to have all exhibits on the closing day equally attractive in every department as at any time during the week. Early removal forfeits all prizes. Arrangements can be made for pick-up in the Fair Office no later than Tuesday, July 11, 2023.
- The Fair Management will not be responsible for the omission of any article not entered strictly in accordance with its rules.
- Every possible protection and courtesy will be extended to exhibitors at the Afton Fair, but the Management shall not be responsible for any lost, stolen or damaged exhibits, in case of fire, cyclone, theft or loss from other causes; and the Association will not assume any liability for personal injury sustained by exhibitors, helpers, visitors, or guests. The Management will use diligence to ensure the safety of articles entered for exhibition after their arrival and placement but under no circumstances will it be responsible for any loss, injury or damage done to, or occasioned by, or arising from, any article on exhibition, and the exhibitor shall indemnify the Fair Management thereof, against all legal or other proceedings in regard thereto.
- Premium checks will be paid to the winners of the various awards as shown on the Judge's records. In payment premiums, no evidence of award shall be recognized except the Judges' book properly signed by the Judges and not from ribbons that may be attached to exhibits.
- All protests must be in writing, must state plainly the complaint and must be delivered to the Secretary within six hours after the cause of protest, with a deposit of $5.00.
- All entries not picked up or arrangements made for will become the property of the Fair after the above deadline.
Premium List
- E-10, $8.00 - $6.00 - $4.00
- E-11, $8.00 - $6.00 - $4.00
- E-12, $8.00 - $6.00 - $4.00
- E-13, $8.00 - $6.00 - $4.00
- F-05, $8.00 - $6.00 - $4.00
- G-06, $8.00 - $6.00 - $4.00
- H-07, $8.00 - $6.00 - $4.00
- J-08, $8.00 - $6.00 - $4.00
- K-03, $8.00 - $6.00 - $4.00
- K-04, $8.00 - $6.00 - $4.00
- S-09, $8.00 - $6.00 - $4.00
- W-01, $8.00 - $6.00 - $4.00
Youth Premium List
- E-10, $3.50 - $2.50 - $1.50
- E-11, $3.50 - $2.50 - $1.50
- E-12, $3.50 - $2.50 - $1.50
- E-13, $3.50 - $2.50 - $1.50
- F-05, $3.50 - $2.50 - $1.50
- G-06, $3.50 - $2.50 - $1.50
- H-07, $3.50 - $2.50 - $1.50
- J-08, $3.50 - $2.50 - $1.50
- K-03, $3.50 - $2.50 - $1.50
- K-04, $3.50 - $2.50 - $1.50
- S-09, $3.50 - $2.50 - $1.50
- W-01, $3.50 - $2.50 - $1.50
Age Code
- A = 5 years old and under
- B = 6 - 12 years old
- C = 12 - 17 years old
- D = Grades 4-6
- 18 and older is considered an adult.
Go to the Afton Fair Exhibition Hall Classes Page, or click the buttons below to proceed to the related content in an expanding content area. Once at the other page, click on the heading on the expanding content area to review. Click heading again to collapse.
